Hybrid and remote working are now a normal part of working life. While these models bring flexibility and productivity benefits, many employers underestimate how far their legal responsibilities extend beyond the office.
Health and safety duties do not stop at the office door. Employers remain responsible for protecting staff wherever they are working, whether that’s at home, in a co-working space, or on the move. Overlooking these obligations can expose organisations to legal risk, reputational damage, and employee disengagement.
The Legal Duties Employers Can’t Ignore
UK health and safety law requires employers to ensure the welfare of staff, regardless of location. This means the same duty of care applies to an employee’s home workstation as it does to an office desk.
Failure to consider risks in remote working environments may lead to claims if an employee suffers injury or illness connected to their work. Employers who assume “out of sight, out of mind” risk costly disputes and damaged trust.
Common Risks in Remote Work
Working away from the office introduces hazards that are easy to overlook. Poor work-station setup can lead to back, net, and eye strain. Lack of boundaries between home and work often contributes to stress, fatigue, and burnout. Isolation can affect morale and mental health. Even accidents in the home, such as trips or electrical faults, may fall under an employers’ responsibilities if they arise during working hours.
These risks highlight why a proactive approach is essential.
HSE Guidance on Hybrid Work
The Health and Safety Executive (HSE) make it clear that risk assessments are just as important for hybrid and remote workers as they are for office staff. Employers should identify potential hazards, consult with employees, and take proportionate steps to reduce risk.
Self-assessment tools can be useful for gathering information, but they must be backed by follow-up conversations and support. The aim isn’t to control an employees’ home, but to ensure reasonable adjustments are made to keep them safe.
Practical Steps for Employers
There are several straightforward measures that make a difference. Providing employees with a self-assessment form helps flag risks early. Regular check-ins between managers and staff build trust and create opportunities to discuss wellbeing. Supplying suitable equipment, such as ergonomic chairs or monitors, reduces the chance of injury.
Policies and training should reflect the realities of hybrid work. Clear guidance helps managers apply the same standards consistently, no matter where employees are based.
Organisations that take a proactive approach reduce liability, strengthen employee engagement, and demonstrate genuine commitment to wellbeing.
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Remote and hybrid working are here to stay, but so are employers’ health and safety duties. By embedding clear processes and supporting staff wherever they work, organisations not only comply with the law but also create a sager, healthier culture.
If you would like support in reviewing your health and safety policies for hybrid working, contact our team today. Together, we can help your organisation stay compliant and your people thrive.